Terms & Conditions
Contract These Terms and Conditions represent a contract Viartha shine and the Client. Both parties shall ensure that their respective responsibilities under this agreement are undertaken in compliance with all statutory regulations and codes of conduct. The Client agrees that any use of the Company’s services, including placing an order for services by telephone, email, Facebook, or Twitter shall constitute the Client’s acceptance of these Terms and Conditions. Unless otherwise agreed in writing by a director of the Company, these Terms and Conditions shall prevail over any other terms of business or purchase conditions put forward by the Client. The Company reserves the right to make any changes to any part of these Terms and Conditions without giving any prior notice. The Client is liable for an employment referral fee per person, should they directly employ (either legally or on a cash basis) anyone currently employed/sub-contracted by the Company, or employed/sub-contracted by the Company within the 1 year before such employment. The Client agrees to pay this fee whether notifying the Company of this action or the Company discovers this employment independently at any time after it occurs. The Client further agrees to reimburse the Company for any collection or legal fees the Company incurs in collecting this fee.
Vivartha shine agrees to keep keys and any other client information secure and confidential. All Cleaners that are sub-contracting with “Vivartha shine” have signed a policy agreement to protect your personal information i.e. door codes, personal mail. These are available to view on request. Domestic Cleaning materials; sprays, wipes, polish, cloths, gloves, etc will be provided by Vivartha shine Other equipment; vacuum cleaner, iron, ironing board, brush, mop, etc. must be provided by the Client. All equipment must be safe to operate, in full working order, and must not require any special skills to be used for cleaning. If the Client has equipment that is complicated to operate, the Client must provide clear and detailed instructions to the Cleaner. The Client must provide running water, hot water if needed, electricity, and sufficient light at the premises where the service takes place. Any pets liable to bite, scratch or intimidate the Cleaners must be kept secured away from them during their work.
It is your responsibility to ensure that all pets and children are kept out of reach of cleaning materials and products while the cleaning is in progress as the Cleaner is not responsible for watching them while working in your home. If a tailored clean is required, then a detailed list of cleaning tasks must be provided by the Client for the Cleaner, before service commencing. If only a verbal description of the tasks has been provided, the Company shall not be responsible for any tasks not carried out. Commercial Cleaning materials; sprays, wipes, polish, cloths, gloves, vacuum cleaner, brush, and mop will be provided by “Vivartha shine” if needed.
Any other equipment, such as buffer machine, carpet shampooer, etc. must be provided by the Client. (Unless they make a booking for our specialist carpet cleaning to take place at an extra charge outside the usual hourly rate agreed). All equipment must be safe to operate, in full working order, and must not require any special skills to be used
for cleaning. If the Client has equipment that is complicated to operate, the Client must provide clear and detailed instructions to the Cleaner. The Client must provide running water, hot water if needed, electricity, and sufficient light at the premises where the service takes place. If a tailored clean is required, then a detailed list of cleaning tasks must be provided by the Client for the Cleaner, before service commencing. If only a verbal description of the tasks has been provided, the Company shall not be responsible for any tasks not carried out. All work must be signed off by a manager at the end of the Cleaner’s shift, any problems/issues must be addressed immediately before the Cleaner leaves the premises. Deep Cleans Deep Cleans are charged individually, taking into account the property's current condition, number of rooms, bathrooms, WCs, shower rooms, and en-suites.
Please note that the number of Cleaners attending your property may vary. The quoted price does not include extras such as fridge, oven, blinds, carpet and upholstery cleaning, polishing floors, cleaning walls/ceilings, cleaning balconies/terraces. Any extra services are priced separately. During Deep Cleans, our Cleaners are happy to move furniture. However, due to Health and Safety regulations, all Cleaners will attempt to move only furniture that requires no more than one person. The Cleaners will not be able to clean at height without a suitable and safe step ladder provided by the Client. The Cleaners will also not move television units unless the Client has safely unplugged all wires Payment Regular Domestic Clients: Payment is due weekly, fortnightly, or monthly depending on how often the clean occurs. Regular Commercial Clients: Payment is due within 48 hours of invoice by bank transfer/standing order. The payment reference must be your first name and surname. We reserve the right to cancel services without notice due to outstanding funds on the Client’s account. If the Cleaners cannot gain entry to the Client’s home through no fault of their own (e.g. no key left out for them, doors locked from the inside, locks on that they haven’t been given keys for, or nobody home to allow them access) then the Company will charge £20.00 standard fee to cover the Cleaner’s transport costs and travel time. Deep Cleans: require a deposit payable to the Company by BACS at the time of booking. The remaining balance must be paid by cash to the Cleaner or BACS before the Cleaner leaves the Client’s premises. If the Company is forced to refer the Client’s account for collection to a third party then extra costs may be added to the outstanding amount by the debt collecting company.
If the Client requests keys to be collected by the Cleaners from a third party’s address, outside the postal code of the serviced address then a £10.00 charge will apply. The charge will cover only the picking up of keys. If said keys need to be returned to the third party’s address or any other address another charge of £10.00 will apply. If any estimates of how long it will take the Cleaners to complete the job are being provided, those are only estimates based on the average time it takes to clean a home or an office of similar size to the Client's, it being difficult to calculate precisely how long such tasks may take and that a degree
of flexibility may be required. Please note that Deep Cleans may take longer to complete due to the type of cleaning tasks required when compared to the regular basic cleaning of the same property. Post-construction cleaning, homes occupied by animals, or badly neglected homes may take up to three times longer than a well-maintained home requiring general cleaning. Therefore the Company advises the Client to be aware of additional charges. The Company reserves the right to re-evaluate the rates at any time should the Client’s initial list of tasks/requirements changes. Refunds Refunds will be issued only if: The Client has canceled a cleaning visit within the allowed time (24 hours) before the start of the cleaning visit.
A Cleaner has not been able to carry out the cleaning due to reasons beyond the Client’s responsibility. Please note: The Company will always try to arrange an immediate replacement should a Cleaner not be able to attend a scheduled visit, and will inform the Client before the visit. However, this cannot always be guaranteed. Therefore, if a clean is missed, a refund can be requested by the Client if payment has already been collected by the Company and the Cleaner did not attend a visit. This is unless the Company is otherwise instructed by the Client to add the hours onto another cleaning visit. It is the Client’s responsibility to inform “Vivartha shine” about any overpayments so that we can arrange a refund or for the cleaner to do extra hours on another visit. Cancellation If the Client needs to change a cleaning day or time, the Company will do its best to accommodate.
Any changes to booked services are subject to 24 prior notice and availability. Please note that the Company cannot guarantee that the same Cleaner will be available on a new day and at the time the Client requires. Any changes in the cleaning schedule are subject to availability. The Client and Cleaner must rearrange any cleans directly between themselves and notify “Vivartha shine” of any alterations to the Client’s regular cleaning hours so they can adjust the Client’s invoice accordingly. The Company and Cleaners do not work on Christmas Day, Boxing Day, New Year's Day. If the Client’s cleaning visit is due on any of these days, they can choose to either arrange directly with the Cleaner for the hours to be done on another day/time or request a refund for the cost of the clean.
Please note that our incoming communication is being checked only between 9 am and 6 pm, Monday to Friday, therefore any communications sent outside of these hours will be received on the next working day at 9 am. The Company reserves the right to retain the deposit as a cancellation fee/part of a cancellation fee for Deep Cleans if it is canceled within less than 24 hours before the job. If you cancel your regular cleaning service with “Vivartha shine” and we hold your keys, then it is your responsibility to inform the Cleaner and manager before the last clean day so that the keys can be posted back to your property. If the Cleaner or manager is not notified before the last clean day, then it is your responsibility to arrange to pick up keys from our office after the cleaning service has ended. Complaints We request that complaints or feedback be provided in writing (by email) within a reasonable time of service
completion (maximum 24 hours) to ensure that the details are received clearly and completely. All services shall be deemed to have been carried out to the Client's satisfaction unless a written notice detailing the complaint is received by the Company within a reasonable time of service completion. The Company will fully investigate any complaint and attempt to resolve it to the satisfaction of the Client, or a reasonable standard. The Company has built its business and reputation by providing its clients with the best possible cleaning service available. Still, the Company realizes, that because its Cleaners are human beings, they sometimes make mistakes.
For this reason, the Company offers you a guarantee. If the Client is not satisfied with the cleaning standard of certain areas after the cleaning, the Cleaners will come back to the Client’s home and re-clean those areas free of charge. The Client agrees to allow the Company back to re-clean any disputed areas/items or repair damaged items, before making any attempts to clean those areas/items himself or arranging a third party to carry out cleaning or repair services with regards to the above. Failure to do so will void our Company Guarantee and we will consider the matter fully settled. Claims The Client agrees that due to the nature of the service, the Company guarantees only to correct any problems reported within a reasonable time of the completion of the service (maximum 24 hours). The Company may require entry to the location of the claim as soon as possible to rectify the problem. The Client agrees to inspect the work immediately upon its completion and to draw the Cleaners’ attention to any outstanding issues while they are still on site.
The Cleaners will carry out any such additional work to the Client’s complete satisfaction. Any refunds or adjustments must be requested to the Company directly and subject to approval by the Company. While the Cleaners make every effort not to break items, accidents do happen. Identical replacement is always attempted but not guaranteed. For this specific reason, the Company requests all irreplaceable items (whether monetarily or sentimentally valuable) be stored away and /or not cleaned by the cleaning operatives. All fragile and highly breakable items must be secured or removed. In case of confirmed damage, caused by the Cleaners, the Company will attempt to repair the item at its cost. If the item cannot be repaired, the Company will rectify the problem by crediting the customer with the item's present actual cash value toward a like replacement from a Company's source. The Company’s public liability insurance will cover damages caused by a Cleaner contracted to work on behalf of the Company. The Company shall not be responsible for damage due to faulty and/or improper installation of any item. All surfaces (i.e., marble, granite, etc.) are assumed sealed and ready to clean without causing harm.'
All blinds and shelves are assumed to be securely fixed to the wall without falling during cleaning. Key replacement/locksmith fees are paid only if keys are lost by our Cleaners. Liability The Company shall not be liable under any circumstances for any loss, expense, damage, delay, costs, or compensation (whether direct, indirect, or consequential) which may be suffered or incurred
by the Client arising from or in any way connected with: - Its failure to carry out its services as a result of factors that are beyond its control such as ‘acts of god’, floods, severe weather conditions, inability to gain access to premises, lack of appropriate resources, such as water, electricity, and lighting. - Late arrival of Cleaners at the service address.
The Company endeavors to be on time for any visit but sometimes due to transport-related and other problems which are beyond the Company’s control, the Cleaners may arrive with a delay or the cleaning visit may be rescheduled. - An existing damage to the Clients property in the form of old stains/burns/spillages etc. which cannot be cleaned/removed completely by the Cleaner using standard cleaning methods. - Non-satisfactory result from the service due to the Client or third party walking on wet floors or using appliances during or shortly after the cleaning process. - The Company shall not be liable